Take a minute to help train Google’s algorithms The real power of the Gmail filtering system comes with what you can do with emails once they’ve been highlighted as matching your criteria: they can be marked as important or not important, starred, marked as read, sent straight to the archive, given a particular label, and more besides. You can identify emails with attachments too. You can also create filters from inside individual conversation threads by clicking the menu button (three dots) on the right, then choosing Filter messages like this.įilters cover all kinds of different scenarios: it’s possible to pick out emails based on who sent them, or words that appear (or don’t appear) in the body of the email, or how big (or small) the emails are. On the Gmail web interface, you can create a filter by clicking the arrow to the right of the search box, then setting out your criteria. Speaking of filtering, filters are one of the best ways to tame an unruly Gmail inbox.
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Why is that useful? Use addresses with periods and plus symbols when you’re signing up for newsletters, or new apps, or anything else that demands your email address and you can filter incoming messages sent to these specific addresses to be marked as important, or to skip your inbox, and so on. You can also add plus (“+”) signs to your email address to create alternative addresses: and will still come through to your Gmail account, for example. Periods don’t matter in Gmail addresses - if your email address is you’ll get messages sent to as well, and indeed They all go to the same place. When your draft is done, just click the Gmail icon (in the top-left next to the "To" subject line) and it'll transport you and everything in the email to Gmail. If you're sharing the email draft with multiple people, you just need to make sure that they are shared on the Google Doc (hit the big "Share" button in the top left). When in a Google Doc, simple type the symbol and then select "Email draft" from the drop-down menu - and that's it. The idea is that makes it easy to share that email draft between multiple people, so that everybody can have eyes on it before you send it.
When in a Google Doc, you can then create a template of an email that looks exactly like an email you'd send - complete with lines for To:, Cc:, Bcc: and Subject. Google recently rolled out a new feature that allows you to draft emails in a Google Doc and then quickly send them to Gmail.
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